Apple Mail Keyboard Shortcuts

Quickest Way to Access Many of Mail's Features

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Apple Mail is likely to be one of the apps you spend a great deal of time using. And while Mail is pretty easy to use, with just about all commands available from the menus, there are times when you can increase your productivity by using keyboard shortcuts to speed things up a bit.

To help you start using Mail's keyboard shortcuts, here is a list of available shortcuts. I gathered these shortcuts from Mail version 8.x, but most will work in previous versions of Mail as well in future versions.

If you're not familiar with the shortcut symbols, you can find a complete list that explains them in the Mac Keyboard Modifier Symbols article.

You may want to print this keyboard shortcut list to use as a cheat sheet until the most common shortcuts become second nature.

Apple Mail Keyboard Shortcuts Organized by Menu Item

Apple Mail Keyboard Shortcuts - Mail Menu
KeysDescription
⌘ ,Open Mail preferences
⌘ HHide Mail
⌥ ⌘ HHide others
⌘ QQuit Mail
⌥ ⌘ QQuit Mail and keep current windows

 

Apple Mail Keyboard Shortcuts – File Menu
KeysDescription
⌘ NNew Messages
⌥ ⌘ NNew Viewer Window
⌘ OOpen selected message
⌘ WClose window
⌥ ⌘ WClose all Mail windows
⇧ ⌘ SSave As… (saves currently selected message)
⌘ PPrint

 

Apple Mail Keyboard Shortcuts – Edit Menu
KeysDescription
⌘ UUndo
⇧ ⌘ URedo
⌫ ⌘Delete selected message
⌘ ASelect all
⌥ ⎋Complete (current word being typed)
⇧ ⌘ VPaste as quotation
⌥ ⇧ ⌘ VPaste and match style
⌥⌘ IAppend selected message
⌘ KAdd link
⌥ ⌘ FMailbox search
⌘ FFind
⌘ GFind next
⇧ ⌘ GFind previous
⌘ EUse selection for find
⌘ JJump to selection
⌘ :Show spelling and grammar
⌘ ;Check document now
fn fnStart dictation
⌃ ⌘ SpaceSpecial characters

 

Apple Mail Keyboard Shortcuts – View Menu
KeysDescription
⌥ ⌘ BBcc address field
⌥ ⌘ RReply–to address field
⇧ ⌘ HAll headers
⌥ ⌘ URaw source
⇧ ⌘ MHide mailbox list
⌘ LShow deleted messages
⌥ ⇧ ⌘ HHide favorites bar
⌃ ⌘ FEnter full screen

 

Apple Mail Keyboard Shortcuts – Mailbox Menu
KeysDescription
⇧ ⌘ NGet all new mail
⇧ ⌘ ⌫ Erase deleted items in all accounts
⌥ ⌘ JErase Junk Mail
⌘ 1Go to inbox
⌘ 2Go to VIPs
⌘ 3Go to drafts
⌘ 4Go to sent
⌘ 5Go to flagged
⌃ 1Move to inbox
⌃ 2Move to VIPs
⌃ 3Move to drafts
⌃ 4Move to sent
⌃ 5Move to flagged

 

Apple Mail Keyboard Shortcuts – Message Menu
KeysDescription
⇧ ⌘ DSend again
⌘ RReply
⇧ ⌘ RReply all
⇧ ⌘ FForward
⇧ ⌘ ERedirect
⇧ ⌘ UMark as unread
⇧ ⌘ UMark as junk mail
⇧ ⌘ LFlag as read
⌃ ⌘ AArchive
⌥ ⌘ LApply rules

 

Apple Mail Keyboard Shortcuts – Format Menu
KeysDescription
⌘ TShow fonts
⇧ ⌘ CShow colors
⌘ BStyle bold
⌘ IStyle italic
⌘ UStyle underline
⌘ +Bigger
⌘ -Smaller
⌥ ⌘ CCopy style
⌥ ⌘ VPaste style
⌘ {Align left
⌘ |Align center
⌘ }Align right
⌘ ]Increase indentation
⌘ [Decrease indentation
⌘ 'Quote level increase
⌥ ⌘ 'Quote level decrease
⇧ ⌘ T Make rich text

 

Apple Mail Keyboard Shortcuts – Window Menu
KeysDescription
⌘ MMinimize
⌘ OMessage viewer
⌥ ⌘ OActivity

 

You may have noticed that not every menu item in Mail has a keyboard shortcut assigned to it. Perhaps you use the Export to PDF command under the File menu a great deal, or you often use Save Attachments… (also under the File menu). Having to move your cursor about to find these menu items can be irksome, especially when you're doing it all day, every day.

Instead of putting up with the lack of a keyboard shortcut, you can create your own using this tip and the Keyboard preference pane:

Add Keyboard Shortcuts for Any Menu Item on Your Mac 

Published: 4/1/2015

Updated: 4/3/2015